Residential Property Administrator – Rental Agent

  • Division: Residential
  • Term: Full-Time
  • Location: Ottawa

Position: Residential Property Administrator – Rental Agent

Hours of Work: Monday to Friday 9:00AM to 5:00PM.

Reporting To: Property Manager / COO

Overview: Under the direction of the Property Manager, and while working on site, manage the day to day activities of a residential apartment building as detailed herein.

Tools: Must be computer proficient. Bilingualism is an asset.

Responsibilities: As delegated by the Property Manager, and may include:

  •  Show and rent apartments.
  •  Inspect apartments upon turnover and coordinate work as necessary.
  •  Preparation and issuance of Tenant Notices.
  •  Maintain updated availability listings.
  •  Provide admin support to residential property managers.
  •  Pursue postdated cheques and rental collections.
  •  Prepare and issue all correspondence and follow-up where required.
  •  Filing.
  •  Issue of reports.
  •  Production and issuance of Tenant Protection Act forms and notices.
  •  Direct legal actions in accordance with TPA using outsource paralegal.
  •  Receive tenant calls for service.
  •  Schedule meetings.
  •  Maintain current owner, tenant, trade and supplier coordinates including tenant information sheets, property information sheets and on-call info with the message center on-call binder.
  •  Maintaining current rental information on the website.
  •  Participate in District Realty Health and Safety Program
  •  Other duties as assigned.